How many people can be accomodated?

The Center is able to handle 150 guests for a formal sit-down dinner. That leaves you a comfortable amount of space for the buffet line, dance floor, and the DJ.  The building can handle up to 225-250 guests if they are standing, with limited seating. The ballroom area is 1751 square feet. The adjacent stage area is 676 square feet.

What is included in the rental fee?

We offer, without additional charge:

200 white folding chairs

20 six-foot banquet tables (each seats 6 to 8)

20 four-foot round tables (each seats 4 to 6)
4 five-foot round tables (each seats 8 to 10)

An arbor (archway)

A guest book stand 

4 easels that can hold any pictures you might want to display

Hurricane globes in two sizes and sufficient candlestick holders for table centerpieces or placement around the windows

Can we use our own caterer?

You may use a caterer of your choice. The Center does not have any catering staff.

Can we serve beer, wine and/or liquor?

Yes, you may serve beer, wine and/or liquor at your event. You will need to obtain a banquet license from the ABC Board if you are going to serve any type of alcohol. An application for a banquet license will be included in your rental package. A Banquet License application is also available online at http://www.abc.state.va.us/enforce/forms/banquet.pdf

Can have the reception outside? Can we put up a tent?

You may hold your reception inside, outside, or both.  There is plenty of room to put up a tent on the one-acre front lawn if you are worried about rain.

Can we put up our own decorations? When can we get into the building to decorate?

You are welcome to decorate the Center the day before your reception. The Center is available to you from 9:30 AM to 3:30 PM on the day before your event.  A scale diagram of the ballroom, tables and chairs will be provided to you. On the day of your event, you will have access to the building from 9:00 AM to Midnight.  The time you open and close the building is your decision.  A Center employee who lives five minutes away will open and close the Center and be your point of contact in case of an emergency.

Can you provide maps for our invitations?

Small strip maps that can be inserted in your invitations will be provided. The maps give directions to Ashland and to the Center from interstate 95 and Route 1. 

Do we have to clean-up?

Caterers or renters must return the kitchen to a condition as clean as when they took it over. The trash cans must be emptied into our outdoor garbage cans and cleaned out. There is a refundable security deposit of $200 riding on the clean-up performance of you or your caterer and on the Center being left in undamaged condition. If the caterer does his/her cleaning correctly, and nothing is broken or damaged, we will refund your $200 security deposit within one month after your event. Of course, you must also collect and remove your personal decorations and belongings at closing time. Permission must be obtained from the Executive Director to leave any rental items at the Center until the next business day.

How do we reserve a date?

A nonrefundable deposit of $300 locks in the date you want. The $200 refundable security deposit is also due a the time a date is reserved. The total cost to reserve a Fri., Sat. or Sun. date is $500. The balance of the rental fee must be paid 30 days before the event. See the Price List for more information.

What forms of payment do you accept for the deposits and rental fees?
 

We accept MasterCard, Visa, cash and personal checks.

 

What if I have more questions?

If you have anymore questions feel free to call us at 804-798-2728, email hanoverarts@mindspring.com, or visit the Center 8:30 AM to 12:30 PM, Monday through Thursday, 8:30 AM to 3:30 PM, Fridays. (A phone call before visiting would be much appreciated.)

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